Notice of AGM & Information Evening at The Boat Hall

Invitation to Information Evening at The Boat Hall
We would like to invite you to attend our AGM and Information Evening on Wednesday 24th October.
We’d like to use the evening a way to keep you informed of any happenings at the Hall, including new designs for upgrading the kitchen and engaging in discussion about them, opportunities for volunteering and fundraising, as well as getting to know each other a bit better over a glass of wine, and some cheese and biscuits.

Doors will open from 7pm to give you a chance to have a look at the designs and read about upcoming plans. The AGM will start at 7:30pm and will last approximately 30 mins, after which we will open up discussions around the room about any concerns or changes that might want to be considered.
We look forward to seeing you there!

Notice of Annual General Meeting

Notice is hereby given that the fourteenth Annual General Meeting of Boat of Garten Community Hall will be held within the Lounge of the Community Hall, Boat of Garten, on Wednesday 24 October 2018 at 7.30pm to conduct the following business:

  1. To receive any Apologies from Members.
  2. To approve the Minutes of the AGM held on 25 October 2017.
  3. To consider and approve the Company’s Accounts and the Report of the Directors for the year ended 31st March 2018.
  4. To elect Directors who were co-opted during the year: none.
  5. The following three Directors are due to retire by rotation:
    Iain Forsyth, Annie Forwood and Sandy Walker – all are willing to stand for re-election.

    Caroline Bashford is retiring with effect from 24 October 2018 and
    Helen Walker is retiring with effect from 24 October 2018.

  6. To authorise the Directors to appoint an Independent Examiner to prepare the 2018/19 accounts of the Company and to authorise the Directors to fix his remuneration.

Company Secretary:
Iain Forsyth
By order of the Board
27th September 2018

A member of the Company is entitled to appoint a proxy to attend and if a poll is taken to vote in his place at the meeting. A proxy form will be issued to all Members not less than 7 days before the AGM. Completed proxy forms must arrive at the registered office of the Company at not less than 48 hours before the time of the meeting. A proxy need not be a member of the Company. There is also an online proxy form available.

The formal business of the AGM should be brief and refers to the period 1st April 2017 to 31st March 2018. After the conclusion of this there will be an opportunity, over a glass of wine, to ask any questions.  Please come along if you can.

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